G Suite, now known as Google Workspace, is a powerful suite of productivity and collaboration tools designed for businesses of all sizes. G Suite can completely change how small businesses operate and optimise project effectiveness by implementing a single solution from Google in the form of G Suite. If you're keen on investing in G Suite for your small business, find out how it can benefit your company and why it's worth considering right here.
What Is G Suite?
G Suite, or Google Workspace, is a cloud-based suite of productivity tools offered by Google. This software as a service (SaaS) enables businesses to streamline their operations and collaborate in real-time from anywhere in the world.
The core services included in G Suite are:
- Gmail
- Calendar
- Drive
- Docs
- Sheets
- Slides
- Keep
- Chat
- Meet
- Forms
- Jamboard
- Apps Scripts
How Can These Services Benefit Small Businesses?
G Suite offers a range of features that can benefit small businesses in various ways. Let's take a look at some of the main advantages:
Gmail Account Ownership
Your company has ownership of all employee email accounts. This prevents employees from moving to a competitor with access to all of your client contacts and business secrets.
You can immediately change passwords, forward emails to whoever will take over that position, and access their email history. This way, you can track where client communications may have gone wrong and how to rectify any shortcomings on the employee's part.
You can even give each employee multiple email accounts, all linked to one inbox, and with G Suite, each account has 30GB of storage in their inbox. Your email data will be backed up in the cloud for future reference, so nothing is lost.
Shared Calendars
Never double-book a client or staff member again.
You can share one or all of your calendars, depending on what you want others to see. Additionally, G Suite allows for the integration of Calendar with Google Meet, making scheduling meetings and calls much easier.
Drive Backups
With G Suite Drive backups, you can recover files deleted for up to 25 days and have access to 30GB of storage. Depending on the package you choose, you can get up to a terabyte or even unlimited storage for each account. This is especially beneficial for small businesses that deal with large files or need to keep extensive records.
Collaboration and Communication Tools
G Suite offers a range of tools designed to improve collaboration and communication among team members. Docs, Sheets, and Slides allow multiple users to work on the same document in real time, making it easier to complete projects and tasks together.
Keep provides a central hub for team messaging, sharing files, and assigning tasks. And with Hangouts, you can easily conduct video conferences or chat with team members virtually.
Cost Effective
For small businesses, cost is always a major consideration. G Suite offers a range of packages at affordable prices (our lowest package starts at R144 per user per month), making it accessible for even the smallest of budgets. And with no hardware or software installations required, you can save on IT costs as well.
Mobile Accessibility
In today's mobile world, being tied to a desktop computer is not an option. With G Suite, you can access all of your files and documents on any device with an internet connection. This allows you to stay connected and productive wherever you are.
Custom Email Addresses
A professional email address matching your business name adds credibility to your brand. With G Suite, you can create custom email addresses for your team members that include your business name as the domain (e.g. johnsmith@yourbusinessname.com). This looks more professional and helps with branding and marketing efforts.
Optimise Your Small Business Operations Today!
G Suite for your small business offers a range of tools and features that can greatly improve your team's productivity, collaboration, and communication.
But don't just take our word for it; try it out for yourself!
Contact us today to sign up for Google Workspace services in South Africa and take your small business to the next level. We are a Google advertising agency and Premier Partner so you can trust us to provide expert guidance and support throughout your G Suite journey.